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Security Training Management Division

Security Training Management Division (STMD) Services

1. Issuance of Accreditation of Private Security Training Institute for Specialized Course and Regular
2. Issuance of Letter of Authority
3. Issuance Administration Inspection for PSTIs New/Renewal
4. Issuance of Accreditation of Training Director, Training Officer, and Training Instructor

Chief, STMD 

  • Assist the C, SOSIA in the formulation of policies pertaining to training.
  • Implement policies regarding the training of Security Guards.
  • Conduct inspections to all applicants for PSTIs together with the Technical Experts to TESDA prior to issuance of TESDA Recognition and SOSIA Accreditation.
  • Conduct inspections to all PSTIs prior to processing of LA to conduct training.
  • Implement Rules and Regulations as pertains in the conduct of training.
  • Perform other duties as the Chief, SOSIA may direct.

 

Assistant Chief, STMD 

  • Assist the Chief, STMD in the implementation of Program of Instructions to all PSTIs.
  • Implement policies regarding the training of Security Guards.
  • Implement Rules and Regulations as pertains in the conduct of training.
  • Study and make policies as far as the training of Security Personnel is
  • Prepares and acts on all communications pertaining to training.
  • Conduct General Knowledge Examination to students of PSTIs.
  • Conducts inspections to all applicants for PSTIs together with the Technical Experts to TESDA prior to issuance of TESDA Recognition and SOSIA Accreditation.
  • Perform other duties as the Chief, STMD may direct.

 

Senior Management Officer 

  • Acts on communications pertaining to training.
  • Inform C, STMD on the policies in the processing of Letter of Authority to conduct training, Accreditation of Training Directors/Officers/Instructors.
  • Processes accreditation of PSTIs and Accreditation of officers.
  • Issue computerize Order of Payments for Training Staff (Directors/Officers/ Instructors) applicants.
  • Implement administrative policies of the STMD.
  • Checks on the performance of each PNCOs/NUPs of STMD.
  • Conducts General Knowledge Examination to all PSTIs.
  • Perform other duties as the C, STMD may direct.

 

Chief, Accreditation & Authority Section 

  • Process accreditation of PSTIs and accreditation of Officers.
  • Conduct General Knowledge Examination to students of PSTIs.
  • Perform other duties as the C, STMD may direct.

 

 SMO, Accreditation & Authority  Section

 

  • Assists the C, Accreditation in processing of accreditation of PSTIs and Accreditation of officers.
  • Conduct General Knowledge Examination to students of PSTIs.
  • Perform other duties as C, STMD may direct.

Action PNCO

  • Validate training certificate of security guards/ security officer’s applicants.
  • Conduct General Knowledge Examination to students of PSTIs.
  • Perform other duties as C, STMD may direct.

 Clerk 

  • Keep records of all Accredited Training Institutions and Accredited Training Staffs (Directors/Officers/Instructors).
  • Receives all communication / reports from PSTIs.
  • Perform other duties as the C, STMD as may direct.

 Training Specialist 

  • Receives and process of folder for new/renewal of accreditation/request for Letter Authority.
  • Issue Order of Payment for training fees, Letter Authority and Endorsement.
  • Released in releasing of Approved Letter Authority and Accreditation.
  • Perform other duties as the C, STMD may direct.

 NUP Supervisor 

  • Supervise all NUP’s personnel.
  • Receives all communication/ reports from PSTIs.
  • Perform other duties as the C, STMD as may direct.

 Encoders 

  • Prepares training statistics as required by C, SOSIA and C, STMD in the submission of weekly/ monthly accomplishment reports.
  • Responsible in the issuance of letter of Authority and control number.
  • Encodes/processes all accreditation of PSTCs and Accreditation of PSTCs personnel (Directors/Officers/Instructors).
  • Perform other duties as the C, STMD as may direct.

 Chief, Doctrine Development Section 

  • Assist C, Doctrine Section in making policies as far as the training of SGs is concerned.
  • Prepares and acts on all communications pertaining to training.
  • Conduct General Knowledge Examination to students of PSTIs.
  • Conducts inspections to all applicants for PSTIs together with the Technical Experts to TESDA prior to issuance of TESDA Recognition and SOSIA Accreditation.
  • Perform other duties as C, STMD may direct.

 Chief, Supervision & Inspection Section 

  • Assist the C, STMD in the implementation of Program of Instructions to all     
  • Study and make policies as far as the inspection of PSTIs is concerned.
  • Prepares and acts on all communications pertaining PSTIs cases.
  • Conduct General Knowledge Examination to students of PSTIs.
  • Conducts inspections to all applicants for PSTIs together with the Technical Experts to TESDA prior to issuance of TESDA Recognition and SOSIA Accreditation.
  • Perform other duties as C, STMD may direct.

Security Licensing Division

Security Licensing Division (SLD) Services

1. Authority Purchase Firearms (ATPF)
2. New License to Operate (LTO) for PSA (Temporary)
3. New Regular License to Operate (LTO) for PSA
4. Renewal of Regular License to Operate (LTO) for PSA
5. Extension License to Operate (LTO) for PSA
6. New License to Operate (LTO) for PDA (Temporary)
7. New Regular License to Operate (LTO) for PDA
8. Renewal of Regular License to Operate (LTO) for PDA
9. Extension License to Operate (LTO) for PDA
10. New License to Operate (LTO) for CSU (Temporary)
11. New Regular License to Operate (LTO) for CSU
12. Renewal of Regular License to Operate (LTO) for CSU
13. Extension License to Operate (LTO) for CSU
14. Change of Licensee/Business Address and/or Business Name of PSA/PDA
15. Change of Business Status from Single Proprietorship to Corporation as PSA/PDA
16. Cease to Operate (CTO) for PSSPs with Temporary LTO
17. Cease to Operate (CTO) for PSSPs with Regular LTO
18. Voluntary Cease to Operate (CTO) for PSSPs with Temporary LTO
19. Voluntary Cease to Operate (CTO) for PSSPs with Regular LTO
20. Application for Certificate of Registration (CR) for Government Guard Units (GGU)
21. SEC/DTI Endorsement for PSA/PDA
22. Application for License to Exercise Security Profession (LESP) New and Renewal

Chief, SLD 

  • Responsible for the processing of all private security personnel and agency licenses.
  • Prepare the necessary recommendations for approval/cancellation of processed and current license records.
  • Maintain and update applications and license records.
  • Review licensing systems and prepare necessary recommendations for amendment, revision or revocation of same.
  • Perform other tasks as directed.

 

Assistant Chief, SLD 

  • Assist the C, SLD in all matters pertaining to license processing.
  • To recommend to C,SLD the endorsement of corporate names of proposed agency to appropriate authorities.
  • Recommends to the Chief, SLD the approval/disapproval of all types of applications pertaining to licensing matters.
  • Assist the C,SLD in the supervision of the day-to-day activities of the Records, Agency Licensing, Personnel Licensing Sections, Computer & IT and ID Production. 
  • Perform other duties as the C,SLD and the approval other superior officers may direct

 

Chief, Security Personnel Licensing Section 

  • Responsible for the overall supervision and monitoring of the activities of the section.
  • Supervise personnel of the section in the performance of their respective duties and responsibilities.
  • Affix signature at the lower portion of the Order of Payment (OP) before transmitting to the land bank.
  • Perform other duties as Chief, SLD and other superior officers may direct.

 Action PNCO 

  • Responsible for the supervision of all PNCO’s, NUP’s of the section.
  • Supervise the preparation of Order of Payment (OP) for new and renewal of applications for licenses to exercise profession of security personnel.
  • Responsible for all other communication for appropriate action of the Chief, PLS.
  • Perform all other duties as the Chief PLS may direct.

 Action PNCO/Processor 

  • Responsible in the processing of all submitted applications for new and renewed of security licenses.
  • For the verification of the completeness/authenticity of documentary requirements of all applications for new and renewal of licenses to exercise profession of security personnel.
  • Perform other duties as the Chief PLS may direct.

 Data Controller/Clerk 

  • Responsible for encoding of applications for new and renewal of licenses to profession of security personnel.
  • Responsible for encoding of all forms of communications.
  • Responsible for keeping of documents.
  • Performs all other duties as the Chief PLS may direct.

 Chief, Agency Licensing Section 

  • Supervise the processing of application for: temporary, renewal and new regular License To Operate (LTO) of Private Security Agency, Company Security Forces and Government Security Forces (PSA/CGF/GSU).
  • Maintain list of PSAs with executed affidavit of undertaking and supervise notification to their respective compliance and endorse the same to the Office of Complaint and Investigation Section for non
  • Supervise request for change of name of PSA, change of PSA address, change name of licensee and change category to corporation, partnership or single proprietorship.
  • Maintain a database of approved License to Operate.
  • Supervise request for the issuance of a Cease to Operate (CTO).
  • Maintain list of PSA with issued Ceased to Operate.
  • Supervise the application for a request to purchase and or transfer of firearms.
  • Perform other task as the Chief, SLD and Chief, SOSIA may direct.

 Action PNCO 

  • Assist the processing of all submitted applications for temporary, renewal and new regular License To Operate of PSAs, PDAs, CGFs and GSFs.
  • Assist in the processing of submitted applications for: Change of Business Name, Change Name of Licensee, Change of Address and Transfer/Purchase of Firearms.
  • Identify PSA with executed affidavit of undertaking and monitor their
  • Assist the endorsement for the issuance of CTO.
  • Assist processing request for purchase/transfer of Firearms.
  • Assist the proper maintenance of record keeping.
  • Perform other duties as the Chief, ALS may direct.

 Encoder 

  • Responsible for the recording and encoding the data of the approved LTO and other Changes of a particular PSAs, PDAs, CGF & GSFs.
  • Release approved LTO to the applicant /representative.
  • In charge of filing of all office & applicant documents.
  • Perform other duties as the Chief, ALS may direct.

 Courier 

  • Receive and dispatch all communications of concern offices.
  • Responsible for photocopying required documents.
  • Perform other duties as the Chief, ALS may direct.

 Chief, Records Section 

  • The primary function is to assist C, SOSIA in records keeping and maintain/update registry/license records of all PSAs, PDAs, CGFs, GSFs and security professionals nationwide.
  • To represent C, SOSIA in court appearance and to testify and presents the records documents of PSAs, PDAs, CGFs GSFs and     security personnel involved on the  admin case relating to IRR of RA 5487 as amended.
  • To perform other duties as C, SOSIA and other superior officers may direct.
  • Over all administrator and Supervisor of the registry of the records section.
  • Over all in charge of the maintenance and security of all records of PSAs, PDAs, CGFs, GSFs and Security Professional nationwide.
  • Authenticates documents for LTO and Individual certifications.
  • Validates and confirms SEC endorsement.
  • Perform other lawful tasks as the superior may direct.

 Court Duty Officer

 IT Officer 

  • Act as System Administrator and Technical support on IT matters.
  • Assists the Chief, SLD in the implementation of developed
  • Develops and designs application programs based on end-user requirements.
  • Assist the Chief, SLD in the over-all supervision and management of personnel assigned in the Computer and Information Technology (CIT).
  • Prepare/draft plans, programs, monthly statistical report for notation/approval of Chief, SLD prior to signature of Chief, SOSIA.
  • Perform other office duties as Chief of Office may direct.

 Chief, Clerk 

Assist the Chief, CIT in the over-all supervision and management of personnel assigned in the Computer and Information Technology.

 Team Leader Liaison 

Assist the IT Officer in the supervision of encoding of security personnel’s thru liaison to computer system for update/storage.

 Team Leader Walk-in 

Assist the IT Officer in the supervision of encoding of security personnel’s thru walk-in to computer system for update/storage.

 Team Leader SAGSS 

Assist the IT Officer in the supervision of encoding of personnel’s in FESAGS to computer system for update/storage.

 Chief Clerk/SMO 

  • In charge in the supervision of punctuality of Records personnel.
  • Asst the Chief, Records Section in the implementation of orders from higher headquarters.
  • Attend court hearing to present documents as required by the Court Verify the documents pertaining the application for new and renewal of LTO.
  • Check completeness of data of Monthly Disposition Report submitted by the PSAs.
  • Perform other functions as directed by immediate superior.

 Action PNCO 

  • Evaluate all communications received by the Records Section and take actions as needed by the communication.
  • Prepare/draft/letters and memorandums for dissemination of directives for Chief, SOSIA to all PSAs.
  • Prepare letters to other government agencies/inter-agencies.
  • Prepare letters of violations to PSAs based on the submitted MDR.
  • Monitor the submission of Monthly Disposition Report of PSAs and check to ensure that all PSAs are submitting the required MDR.
  • Otherwise, letter of violation will be sent to PSAs who failed to submit the same.
  • Prepare Certifications for License to Exercise Security Profession (LESP).
  • Perform other duties and responsibilities as directed by immediate superior.

 Records Custodian 

  • Encode data and LTO of PSAs, CGFs, PDAs and GSUs.
  • Update Records of all PSAs, PDAs, CGFs and GSUs pertaining to     renewal/expiration of LTO. Maintain/arrange records files in the filing cabinet.
  • Prepare list of Security agencies nationwide.
  • Conduct inventory and submit report to Chief, Records.

 Clerk/Bookbinder 

  • In charge of the profiling of the approved LTO.
  • Arrange the alphabetical filing of the MDRs at the records room.

For easy retrieval when needed.

Enforcement Management Division (EMD)

Enforcement Management Division (EMD) Services

1. Issuance of Non-Pending Case
2. Conduct of Administrative Inspection
3. Conduct of Post to Post Inspection
4. Accreditation of PSA to Employ/Deploy Protection Agents
5. Authority to Deploy Protection Agents
6. Issuance of Special Duty Detail Order (SDDO) with 15 days Validity
7. Issuance of Special Duty Detail Order (SDDO) with 30 days Validity
8. Accreditation of Armored Vehicles
9. Authority to Wear Special Set of Uniform (SSU)

 

  • Chief, EMD
  • Exercise supervision in the overall administration of the security agencies.
  • Conduct periodic post licensing inspection and non- periodic inspection of licensed Security Agencies and personnel.
  • Responsible for the security and maintenance of all operational records.
  • Perform other tasks as directed.

 

  •  Assistant Chief, EMD
  • Assist the C, EMD in the performance of his duties and functions.
  • Perform other tasks as directed.

 

  • Chief, Operations, Plans and Programs Section
  • Supervise the overall direction of the office in the supervision and the administration of private security agencies.
  • Prepare operational plans, policies, orders and directives.
  • Perform policy research, review and development.
  • Prepare all regulation issuances.
  • Prepare and consolidates the reports of the office for submission to headquarters.
  • Prepare and supervise the organization and mobilization of the office.
  • Maintain and prepare statistical reports.
  • Prepare Letter Authority for the wearing of special set of uniform.
  • Process application to purchase firearms by PSAs, PDAs, CGFs, GSFs.
  • Chief, Complaint and Investigation Section
  • Conduct active investigation on complaint.
  • Recommends the imposition of admin sanctions
  • Recommends for the cancellation of licenses and/or disapproval of application for renewal of PSA/PDA/CGF/GSF.
  • Issues summons/subpoenas.
  • Endorses communications to other concerned agencies.

 

  • Chief, Special Concern Section

Oversee resolution of special concerns.

  • Chief, Enforcement and Inspection Section
  • Conduct administrative and post to post inspection.
  • Gather data intelligence information.
  • Maintain, consolidate and prepare intelligence for submission to higher offices; and
  • Enforce Cease To Operate Orders issued to PSA/PDA/CGF/GSF

 

  • Chief, Arbitration Section

 Oversee implementation of SOP 007-08 pertaining to the deployment of security personnel on properties/establishments with conflicting claims, ownership, management or administration.

OFFICES WORK SCOPE, FUNCTIONS AND RESPONSIBILITIES

 

  • SOSIA Staff Offices

           Chief, SOSIA

           Assistant Chief, SOSIA

 

  • Enforcement Management Division

           Chief, EMD

           Assistant Chief, EMD

           Operations, Plans and Programs Section

           Complaint and Investigation Section

           Special Concern Section

           Enforcement and Inspection Section

           Arbitration Section

 

 

  • Security Licensing Division

           Chief, SLD

           Assistant Chief, SLD

           Security Personnel Licensing Section

           Agency Licensing Section

           Computer and IT Section

           ID Production Section

           Records Section

 

  • Security Training Management Division

           Chief, STMD

           Assistant Chief, STMD

           Accreditation & Authority Section

           Doctrine Development Section

           Supervision & Inspection Section

 

  • Security Canine Management Division

          Chief, SCMD

          Assistant Chief, SCMD

          Registration & Accreditation Section

          Evaluation Section

          Monitoring & Inspection Section

          Plans & Training Development Section